How to Use Notion Daily Planner for Productivity and Managing Your Time

Notion is a popular note-taking and productivity app that allows users to create custom databases, pages, and templates. According to recent statistics, 90% of people who use Notion say it helps them be more productive, and the average user spends 2 hours per day in Notion. Notion is used by over 4 million people worldwide and is a great tool for organizing your life and getting things done.

In this post, we'll be discussing how to create a daily planner in Notion and how to use Notion to manage your time more effectively. We'll also be providing tips and best practices for using Notion for productivity and organization.

How to Create a Notion Daily Planner

Creating a daily planner in Notion is a straightforward process that involves creating a new page and adding a table with the appropriate columns. Here's a step-by-step guide:

Step-by-Step Guide

  1. Setting up a Notion account: If you haven't already, sign up for a Notion account and create a new page for your daily planner.
  2. Creating a new page and database: Create a new page in Notion and select the ""Table"" view. Name your table ""Daily Planner"" or something similar.
  3. Adding properties and columns: Add columns to your table for ""Task,"" ""Due Date,"" ""Status,"" and ""Notes."" You can also add other columns to track your progress, such as ""Time Spent"" and ""Priority.""
  4. Customizing the view and layout: Customize your table view by adjusting the layout, colors, and fonts to your liking.
  5. Adding tasks and appointments: Start adding your daily tasks and appointments to the table.
  6. Scheduling reminders: Use the ""Reminder"" button to set reminders for each task.

Best Practices

Here are some best practices for creating a Notion daily planner:

  • Using templates: Notion offers many templates for daily planners that you can use as a starting point. These templates can save you time and effort.
  • Color-coding tasks and categories: Use colors to make your tasks and categories stand out. This can help you quickly identify what needs to be done.
  • Setting priorities and due dates: Set priorities for each task and assign due dates to ensure you stay on track.
  • Including notes and comments: Use the ""Notes"" column to include additional information or comments about each task.
  • Collaborating with others: Notion allows you to collaborate with others, making it easy to share your daily planner with coworkers or family members.

Examples of Notion Daily Planners

There are many Notion templates available for daily planners, to-do lists, and project management. Here are some examples:

Template Options

  • Daily to-do list: A simple template that allows you to list your tasks for the day.
  • Weekly planner: A more comprehensive template that includes space for tasks and appointments for the entire week.
  • Monthly calendar: A template that displays a calendar view of the month, with space for tasks and appointments.
  • Habit tracker: A template that allows you to track your daily habits and routines.
  • Project management: A template that includes sections for tasks, deadlines, and resources.
  • Bullet journal: A template that mimics the popular bullet journaling method.

Inspiration from Other Users

Notion users have shared their daily planners on social media, offering inspiration and ideas for customizing your own planner. Some popular design and layout ideas include using icons, cover images, and different fonts and colors.

Tips for Using Notion for Productivity

Notion can be used for much more than just a daily planner. Here are some tips for using Notion to be more productive:

General Productivity Tips:

  • Time-blocking: Block out specific times for tasks and appointments to stay organized and on track.
  • Pomodoro technique: Use the Pomodoro technique to break down tasks into manageable chunks of time.
  • Goal-setting: Set specific, measurable, attainable, relevant, and time-bound (SMART) goals.
  • Habit-building: Use Notion's habit tracker to build and maintain good habits.
  • Minimizing distractions: Use Notion's distraction-free mode or other tools to minimize distractions while working.

Notion-Specific Tips:

  • Integrating with other apps: Notion integrates with many other apps, such as Google Drive and Trello, making it easy to keep all your information in one place.
  • Automating tasks: Notion offers automation options to streamline your workflow and save time.
  • Using keyboard shortcuts: Notion offers many keyboard shortcuts to help you work more efficiently.
  • Utilizing databases and templates: Notion's databases and templates can help you organize and streamline your work.

How to Stay Organized with Notion

Notion offers many organizational strategies to help you stay on top of your tasks and projects. Here are some tips:

Organizational Strategies

  • Categorizing tasks and projects: Use categories and labels to group similar tasks and projects together.
  • Labeling and tagging: Use labels and tags to quickly identify important tasks and projects.
  • Creating folders and sub-pages: Use folders and sub-pages to keep related information together and easily accessible.
  • Archiving and deleting: Regularly archive or delete old or completed tasks and projects to keep your workspace clutter-free.

Customizing the Workspace

  • Adding cover images: Use cover images to personalize your workspace and make it visually appealing.
  • Changing fonts and colors: Customize the fonts and colors to suit your preferences and make the workspace more visually appealing.
  • Creating icons and logos: Create icons and logos to make your workspace more personalized and visually appealing.
  • Using different views: Notion offers many different views, such as gallery, list, and calendar, to suit different types of information.

How to Manage Your Time with Notion

Notion can be a valuable tool for managing your time and staying on schedule. Here are some tips:

Time-Management Techniques

  • Eisenhower matrix: Use the Eisenhower matrix to prioritize tasks and decide what to focus on first.
  • Time-blocking: Use time-blocking to schedule specific times for tasks and appointments.
  • Kanban board: Use a Kanban board to visualize your workflow and track progress.
  • Gantt chart: Use a Gantt chart to plan and track projects over time.
  • Calendar view: Use Notion's calendar view to see your schedule at a glance.

Tracking and Analyzing Time

  • Time-tracking databases: Use a time-tracking database to monitor how much time you're spending on each task or project.
  • Reporting and analytics: Use Notion's reporting and analytics features to get insights into how you're spending your time.
  • Exporting data: Export your data from Notion to analyze it in other tools or share it with others.


Q: Is Notion easy to learn?
A: Some users have complained that Notion can be difficult to learn at first. However, there are many resources available to help you get started, such as tutorials and documentation.

Q: Is Notion slow?
A: Some users have complained that Notion can be slow at times. However, this is usually due to the amount of data that is being stored in the database. You can speed up Notion by optimizing your database and reducing the amount of data stored.


Notion is a powerful tool for productivity, organization, and time management. By using Notion to create a daily planner, you can stay on top of your tasks and appointments, while also using Notion's other features to increase your overall productivity. With the tips and best practices outlined in this post, you'll be well on your way to using Notion to its fullest potential.

Remember, while Notion is a versatile tool, it's important to customize it to your specific needs and preferences. Whether you're using it for work, school, or personal projects, Notion can help you stay organized and on track.

So go ahead and give Notion a try! With a little time and practice, you'll be well on your way to becoming a productivity master."